While moving into a new office is necessary for various reasons, it must be carefully managed to avoid unnecessary downtime and disruptions. But even if the logistics of the move go smoothly, the process doesn’t end when the team walks through the doors of the new space. Employees need time to adjust to the new environment. Just because the move is complete doesn’t mean the team will instantly hit the ground running. 

Prioritize Office Maintenance from Day One

One of the first steps to helping your team embrace the new office is ensuring the space is well-maintained from day one. Facility maintenance services are often overlooked, but they play a critical role in how comfortable and functional the new environment feels to employees. Have a dedicated team to address any issues, such as malfunctioning equipment or minor wear and tear.

Office maintenance isn’t just about keeping the space clean; it’s about creating a welcoming and efficient workspace. Employees who enter a clean, well-maintained office are more likely to feel optimistic about the change. At the same time, minor inconveniences, like broken lighting or malfunctioning air conditioning, can quickly sour the experience. 

Add Signage to Make Navigation Easier

Clear and helpful signage is another crucial aspect of making the new office space feel welcoming and functional. In a new environment, things won’t necessarily be where they used to be. The layout and surface area of the new office might be vastly different from the old one, and employees may need guidance to get accustomed to their surroundings. This is where signposting can be invaluable. SIgnposting is essentially about directing people to the place where they can find what they need, and in a new office, this can be a very pragmatic and literal approach! 

Make It Fun to Be in the New Office

An office move shouldn’t feel like a downgrade. If employees sense that they’ve moved to a less comfortable or less inspiring space, it will be harder for them to settle in and stay productive. Therefore, making the new office environment enjoyable and exciting from day one is essential. This means paying attention to the little things that can improve the quality of daily life in the office.

Consider Investing in décor that reflects the company culture and gives the office a fresh, vibrant feel. Comfortable furniture, artwork, or plants can help liven up the space. Additionally, providing perks like snacks, a coffee machine, complimentary soft drinks, or new equipment can instantly elevate the employee experience. These small touches show that the company values its employees and is committed to making the office pleasant. If your team feels excited about spending time in the new office, they’ll be more likely to adjust quickly and positively.

Office relocation is necessary for many businesses, but it must be managed carefully to ensure that the transition doesn’t disrupt productivity or morale. From ensuring the office is well-maintained to using helpful signage and adding fun elements like snacks or new equipment, there are many ways to help employees fall in love with the new space. Employees will likely embrace the change and continue delivering their best work when the office environment is functional, welcoming, and enjoyable. Paying attention to these details can turn the Stress of moving into an opportunity to boost team morale and productivity.

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Originally Published on https://www.breakfastleadership.com/

Michael Levitt Chief Burnout Officer

Michael D. Levitt is the founder & Chief Burnout Officer of The Breakfast Leadership Network, a San Diego and Toronto-based burnout consulting firm. He is a Keynote speaker on The Great Resignation, Quiet Quitting and Burnout. He is the host of the Breakfast Leadership show, a Certified NLP and CBT Therapist, a Fortune 500 consultant, and author of his latest book BURNOUT PROOF.