As a former principal and superintendent, I know firsthand the challenges that school leaders face daily. Now, running a business dedicated to Coaching and supporting early career leaders, I see the same patterns of reactive management that once consumed my own days. Reactive management is a barrier to true leadership, preventing us from focusing on the work that truly matters: improving instruction, fostering a positive school culture, and developing strong, effective teams. It’s time to break free from firefighter mode and embrace proactive, strategic leadership. To help, here are 7 strategies for true leadership in your school.

Recognize the Cost of Reactive Management

When I was a principal, my days were often filled with unexpected crises and constant interruptions. This reactive management not only killed productivity but also destroyed morale. When leaders are constantly addressing emergencies, they can’t focus on long-term goals and strategic planning. This mode of operation sends a message to staff that crises are the norm, leading to Burnout, high turnover, and a chaotic school environment. Recognizing the cost of this approach is the first step toward change.

Prioritize and Delegate

One of the most effective strategies for staying out of firefighter mode is prioritization. Not all tasks and issues are of equal importance, and not all require the direct involvement of the principal. Identify the critical few tasks that only you can do, and delegate the rest. Empower your administrative team and teacher leaders to take ownership of various responsibilities. This not only frees up your time but also builds capacity and trust within your team.

Clear Systems and Protocols

In my experience, many of the fires that school leaders face result from unclear expectations and inconsistent procedures. By establishing clear systems and protocols for common issues, you can reduce the number of emergencies that require your immediate attention. For example, have a well-defined process for handling student discipline, clear guidelines for communication with parents, and a structured approach to staff development. When everyone knows the procedures and their roles, the number of crises diminishes significantly.

Schedule Time for Strategic Work

Intentional leadership requires dedicated time for strategic thinking and planning. Block out time in your calendar each week for activities that advance your school’s mission and goals. Use this time to analyze data, plan professional development, and meet with your leadership team. Protect this time fiercely; it’s an investment in the future success of your school. Communicate to your staff the importance of this time and encourage them to respect it by only interrupting for true emergencies.

Develop a Strong Support Network

No leader can do it alone. Develop a strong support network of colleagues, mentors, and coaches who can provide advice, share strategies, and offer a listening ear. Engage in professional learning communities and attend leadership training to continually refine your skills and gain new insights. A robust support network can help you navigate challenges more effectively and stay focused on your core leadership responsibilities.

Focus on Relationships

At the heart of effective leadership are strong relationships. Invest time in building positive relationships with your staff, students, and parents. When trust and respect are established, many potential issues can be addressed proactively before they escalate into crises. Regularly visit classrooms, hold informal check-ins with teachers, and be present and visible in the school community. These actions demonstrate your commitment and help you stay attuned to the pulse of the school.

Give Yourself Some Grace

Finally, give yourself some grace by embracing a Growth mindset. Understand that setbacks and challenges are opportunities for learning and growth. Encourage your staff to adopt this mindset as well. When the entire school community is focused on continuous improvement rather than perfection, the pressure to react to every issue diminishes. Celebrate successes, learn from failures, and keep moving forward with resilience and optimism.

Escaping firefighter mode is not an overnight transformation, but it is a necessary shift for true leadership. By prioritizing strategically, delegating effectively, establishing clear systems, protecting time for important work, developing a strong support network, focusing on relationships, and embracing a growth mindset, school leaders can move beyond reactive management and lead their schools to new heights. The work that matters most is waiting for your attention—it’s time to step out of the fire and into the future.

Darrin Peppard Dr. Darrin Peppard

Dr. Darrin Peppard is an author, leadership coach, consultant, and speaker focused on organizational culture and climate, and growing emerging leaders. Darrin is the best-selling author of the book Road to Awesome, and is the host of the Leaning into Leadership podcast. As a ‘recovering high school principal’, Darrin shares strategies and lessons learned from 26 years in public education to help leaders gain clarity, find joy in their work, and walk in their purpose.